Club Rules

1 Name of the Club

The Club is named “Gateshead Camera Club”.

2 Objects

i) By discussion and demonstration to instruct one another in the techniques of photography.

ii) By competition and exhibition to raise the standard of technical and practical work amongst members.

3 Membership

i) The Club shall be open to all those interested in photography, but the Committee reserve the right to withdraw or refuse membership should they deem it to be in the best interest of the Club.

ii) Membership of the Club implies an undertaking to comply with and abide by the rules of the Club.

iii) The annual subscription shall be as for the previous session or as amended at the Annual General Meeting.

iv) All subscriptions to be paid before the end of October.

v) Members who fail to pay their subscriptions before the end of October will be deemed to have resigned.

4 Meetings

i) Meetings shall normally be held on Thursday evening and begin at 7.45 p.m.

ii) Outdoor meetings will be held at intervals subject to arrangement.

5 Officers of the Club

The following Officers of the Club shall be appointed by members at an Annual General Meeting:

i) President

It is the duty of the President to see that meetings are orderly and include Club announcements, the introduction and welcoming of visitors and the moving of a vote of thanks to visiting judges and lecturers. and business-like and that everyone has a fair chance to put their view.

ii) Vice-President

The Vice-President shall support the President in his/her term of office and assume the role of President in his/her absence.

iii) Secretary

The Secretary shall be responsible for the minutes of all business meetings, all correspondence, the printing of the syllabus, the engraving of the trophies and the preparation of certificates and the general administration of the Club.

The Secretary may also act in the capacity of Treasurer. The Secretary is empowered to call a Committee meeting whenever in his/her opinion the necessity arises. The Secretary shall call a Committee meeting if and whenever at least two members request it.

iv) Treasurer

The Treasurer shall be responsible for all Club funds. All cheques drawn on the funds must be signed by two authorised signatories, at least one of whom must be the Treasurer or Secretary. All signatories must be Club Officers. The Treasurer shall also be responsible for drawing up financial statements, duly audited, which shall be laid before the members annually at the Annual General Meeting. At each AGM a club member who does not hold office in the Club shall be elected to the post of Auditor.

v) Syllabus Secretary

The Syllabus Secretary shall be responsible for the organisation of the syllabus in collaboration with the Committee.

vi) Competition Secretaries

The Competition Secretaries shall be responsible for the collection of all entries for competitions at the appointed time and see to the safe delivery of such to the judge. The Competition Secretaries shall also keep records of all results, which should be given to the Secretary well before the Presentation Evening. The Competition Secretaries shall be responsible for the organisation of selection evenings for the Interclub Competitions. The Competition Secretaries have the right, in consultation with the Committee, to refuse any entry, which does not conform to the Competition Rules.

vii) Social Secretary

The Social Secretary shall be responsible for the organisation of the Open Night and other social events.

6 Committee

i) The business of the Club shall be conducted by a Committee appointed by the members at a General Meeting.

ii) The Committee shall consist of the President, Vice-President,

Hon Life Vice President, Immediate Past President, General

Secretary, Treasurer, Syllabus Secretary, Competition

Secretaries (Prints and PDI), Social Secretary and up to three other members.

iii) A Committee meeting of 6 shall form a quorum.

iv) Vacancies on the Committee arising through the year may be filled by co-option or election for the unexpired period of the term of office, at the discretion of the Committee.

v) Sub-Committees may be formed by the Club Committee for specific purposes; the Chairman of any Sub-Committee must be elected by an elected Committee member. The Subcommittee Chairman shall make regular reports at the Committee meetings.

7 Extraordinary General Meetings

An Extraordinary General Meeting may be called by a minimum of 20% of the membership. Such a meeting is to be for a specific purpose and the object of the meeting should be put in writing to the Secretary so that the request can be discussed by the Committee who will set the earliest convenient date for the meeting to take place.

8 Alteration to the Rules

i) No alteration in any single rule, deletion from or addition to the code of rules shall be made except by vote at an Annual General Meeting.

ii) Notice of motion regarding alteration of rules shall be given at a Club meeting at least one week prior to the Annual General Meeting.

iii) Pending the AGM, the Committee shall be empowered to make any temporary rules deemed necessary.


Competitions and Exhibitions

9 General Rules (Competitions)

i) Only recognised members shall be allowed to participate in Club Competitions.

ii) All competitions are open to all members except where otherwise stated.

iii) In the event of there being less than three entrants in any competition, except for the Warden Trophy Competition and The Projected Digital Image Trophy, the award will be withheld for that Competition.

iv) Entries for Club competitions should have no information visible on them apart from a title if necessary.

v) The Committee will appoint a Selection Panel for Interclub and Federation competitions and will appoint judges for the internal competitions.

vi) A monochrome print shall be defined as one exhibiting different tones of one colour.

vii) A colour print shall be defined as exhibiting more than one colour.

viii) Prints can be produced by any process and be home or trade processed.

ix) All prints shall be mounted, and no mount shall exceed 50cm. x

40cm except where otherwise stated.

x) An image can be used in any competition, if it complies with the rules of that competition, in 2 consecutive seasons. After that the image shall be excluded from all, GCC internal competitions.

If an image has won an internal competition, it shall not be entered in the same competition the following season. The 2 season period starts from the date of the first meeting of the season and it relates to the image only. Name changes shall not be allowed.

xi) Prints to be judged by an independent judge except where otherwise stated.

xii) All members will be allocated a membership number; this number will remain with the individual member for the duration of their membership of the Club.

It shall be a condition of entry into all Club competitions and submissions for Interclub selection, that the membership number be clearly shown. The number will be shown on the rear of the print in the bottom right-hand corner.

xiii) Les Rochester Trophy — Please see section 21.

Print Competitions

10 Rose Bowl Competition

Entries to consist of the maximum number of monochrome prints as decided by the Committee at the beginning of the season.

11 Ternent Trophy

Each member can submit one entry, which is to consist of THREE monochrome prints of THREE different types of subject. The entry should demonstrate the versatility of the photographer but is NOT intended to be judged as a panel.

12 John Taylor Trophy

i) Entries to consist of ONE or TWO pairs of prints (colour, monochrome or mixed).

ii) The Trophy is to be awarded to the pair of prints which most aptly typify two of the four subjects set by the Committee each year.

iii) The subject chosen by the author should be indicated on the print alongside the title.

iv) No one image to be re-used in the same competition.

v) Where two pairs of prints are submitted the prints should be marked by the author “pair A” and “pair B”.

13 Norman Thompson Salver

i) The object of this competition is to encourage the photography of people.

ii) Entries to consist of the maximum number of prints (colour, monochrome or mixed) as decided by the Committee at the beginning of the season.

iii) The subject of the Competition is to be a person or persons.

14 A4 Competitions - The Mavis Ord Trophy

i) Entries shall be limited to TWO monochrome or colour prints not exceeding 21.0 cm. x 29.7 cm. (A4), unmounted or on mounts not exceeding 42.0 cm. x 29.7 cm. (A3).

ii) Four competitions to be held during the season, the subjects being: Landscape, Any Subject, Natural History and People.

iii) Each competition to be judged by popular vote of the members. In addition to the point score as outlined in section 21, any print in fourth place will be considered as a highly commended entry.

iv) No member can award points to his/her own entry in the A4 competition.

v) The Mavis Ord Trophy will be awarded to the member achieving the highest number of points across all of the A4 competitions.

1st 12 points

2nd 8 points

3rd 5 points

HC 3 points

15 Saltwell Trophy

i) Entries to consist of colour prints of any subject.

ii) Each member may submit up to the maximum number of prints as decided by the Committee at the beginning of the season.


Projected Image Competitions

Please note: Colour Transparencies entered in Club Competitions will be scanned to create a digital file.

Digital images may be submitted with any amount of adjustment and manipulation. However, all images used, even if combined, must have begun life as photographic images and must have been taken and worked on solely by the member! No cut and paste stock images may be used.

All images will be judged within a pixel size of 1400 x 1040 to comply with the projector’s image size. In other words, the image should be no more than 1400 pixels horizontal or 1040 pixels vertical.

Images MUST be submitted in JPG (JPEG) format to ensure consistency and minimise the size for emailing and the time to display the image.

All image file titles must contain the following information: -

• Membership number

• Competition name

• Image title: keep it short

Use underscores between Section and Number and Title

Example: 042_Colour_Trophy_Cobbled_Street.jpg

Entries may be submitted on USB memory stick or by email to the Digital Image Competition Secretary at pdi@gatesheadcc.com. Alternatively, you can bring your camera or memory card to the club meeting on the entry date and a Committee Member will assist with transferring images.

If you have any questions about this competition, please speak to the PDI Competitions Secretary.

16 Colour Trophy Competition

Entries are limited to the maximum number of digital files (colour) as decided by the Committee at the beginning of the season.

17 Trueman Trophy

Entries shall consist of a set of THREE digital files (colour), of three different types of subject, one set per member. The entry should demonstrate the versatility of the photographer. The winner being the member, who, in the opinion of the judge shall have submitted the best set of three digital images which satisfy the criteria above.

18 The Anniversary Trophy

i) Entries to consist of ONE or TWO pairs of digital files (colour, monochrome or mixed).

ii) The trophy is to be awarded to the pair of digital images which most aptly typify two of the four subjects set by the Committee each year.

iii) The subject chosen by the author should be indicated in parenthesis alongside the title of the image.

iv) No one image to be re-used in the same competition.

v) Where two pairs of images are submitted, they should be marked by the author “pair A and pair B”.

19 The Warden Trophy

This trophy is awarded to the beginner gaining the highest aggregate of points from all colour and black and white print competitions. One point is awarded for each print entered in the following competitions: Rose Bowl, Ternent Trophy, John Taylor Trophy, Norman Thompson Salver, Saltwell Trophy and the A4 Competitions.

Extra points will be awarded to successful entries as follows:

1st 12 points

2nd 8 points

3rd 5 points

HC 3 points

To qualify, a minimum score of 14 points must be gained to be eligible, and the member with the highest score will be awarded the Warden Trophy. The Warden Trophy cannot be awarded to any member who has held a photographic distinction or has previously been awarded the Warden Trophy, The Rose Bowl, The Ternent Trophy, The John Taylor Trophy, the Norman Thompson Salver or the Saltwell Trophy.

20 Projected Digital Image Trophy

This Trophy is awarded to the beginner with the highest aggregate of marks in the following Projected Digital Image Competitions; Colour Trophy, Trueman Trophy and Anniversary Trophy. One point will be awarded for each image entered.

Extra points will be awarded to successful entries as follows:

1st 12 points

2nd 8 points

3rd 5 points

HC 3 points

To qualify for the trophy a minimum of 11 points must be gained. The Projected Digital Image Trophy cannot be awarded to any member who has held a photographic distinction or has previously been awarded the Projected Digital Image Trophy, the Colour Trophy, the Trueman Trophy or the Anniversary Trophy.

21 Les Rochester Trophy

Points will be awarded in all Club Competitions as follows:

1st 12 points

2nd 8 points

3rd 5 points

HC 3 points

The Les Rochester Trophy will be awarded to the photographer gaining the highest point score in any season.

22 Centenary Trophy

All the projected digital images (PDI) submitted during the season will be sent to an external judge, selected by the Committee each season. The judge will be asked to choose his/her favourite image, and this will be awarded the Centenary Trophy.

23 Gateshead Trophy

• The subject of the competition is “Gateshead”.

• The trophy will be awarded for any competition entry in the current season which has been taken within the Metropolitan area of Gateshead. This includes projected digital images and prints.

• Any member who has entered a print taken within the Gateshead Metropolitan area should give a digital file to the PDI Secretary if they would like the entry considered for the trophy.

• PDI images will automatically be entered if the PDI Secretary has been notified that the picture has been taken within Gateshead.

• Any questions regarding eligibility will be referred to the Committee.

• The competition will be judged by an external judge and the result announced at the Presentation Evening.

• N.B. The Metropolitan Borough of Gateshead is a metropolitan borough in Tyne and Wear, in North East England. The borough forms the south west part of the county. It is named after its largest town, Gateshead, but also spans the towns of Rowlands Gill, Whickham, Blaydon and Ryton; suburban areas include Felling, Pelaw, Dunston and Low Fell.

24 Other Competitions

These shall be arranged as and when required by the Committee, who shall frame any additional conditions which may be necessary.